Privacy Policy

This Privacy Policy explains how the society collects, stores and uses personal information. Should you have any questions on any aspect of this, contact the Secretary of the society.

At any time, society members can update how they wish the society to contact them by writing or sending an email to the Membership Secretary (at treasurer@project-purley.eu).

PRIVACY POLICY OVERVIEW

The society collects personal information from:

  • members;
  • those attending meetings, visits and events;
  • customers who make purchases from the society’s website or by email or letter.
  • others whom the society may contact, or who may contact the society themselves.

The society uses a mix of electronic and paper formats to collect this information.

In choosing to share your personal information with the society, you will be agreeing to the collection and use of your information as described in this Policy. Should you no longer wish the society to process your personal information under the currently published terms of its Privacy Policy, you can ask it to stop at any time by contacting treasurer@project-purley.eu society members only) or secretary@project-purley.eu (all other cases).

Personal information that you share with the society is used is a number of ways, depending on whether or not you are a society member:
  • For members, to ensure that you receive your journal, renewal reminders, and notices of meetings, visits and events of the society, and to effect administration of your annual membership — all of which form the basic membership package;
  • For members and non-members, to ensure that you receive products, services, access to data and other information that you have requested or have bought from the society; and
  • For members and non-members, to keep you informed on society news and developments in the preferred way or ways that you have asked the society to follow.

For details of how the society does these things, please read the full Privacy Policy below.

The society will make changes to its Privacy Policy from time to time. This Policy is overseen, approved and regularly reviewed by the Executive Committee, who will amend its provisions when and where necessary.

WHAT PERSONAL INFORMATION IS COLLECTED AND HOW DOES THE SOCIETY COLLECT IT?

The society collects personal information which may include any or all of the following:

  • Your name, address and postcode;
  • Your email address and phone number(s);
  • Your contact permissions and preferences, and dates when you gave these to the society;
  • Details of your membership and membership history.
  • In the case of joint membership, the society also holds details of the second member that you include in that membership;
  • With your prior permission, your image(s) in group and individual photographs;
  •  Electronic copies of any orders you place through the society’s website which contain your name, address, telephone number and e-mail address but not details of credit/debit cards;
  • Details of your attendances at meetings and events organised by the society;
  • Enquiries you may submit to the society, and feedback provided by the society.
  • Recollections (oral and written) you may provide for the society.
  • For visits, you may be asked to supply any allergies or food intolerances, and any specific disabilities that must be taken into account.

WHAT DOES THE SOCIETY DO WITH YOUR INFORMATION?

The lawful bases for Project Purley to process personal information are those of consent, contract and legitimate interests.
The society provides services for its members and public benefit, as set out in its constitution and processes information in order to:

  • deliver a range of benefits, products and services to both members and non-members;
  • fulfil orders for products placed by letter, telephone or through its website;
  • preserve the history of Purley on Thames;
  • raise money and promote the society;
  • maintain necessary accounts and records.

COMMUNICATIONS

Beyond the core membership package, it will always be your choice whether to receive communications from Project Purley. You can change your preferences at any time, and the society undertakes to keep preferences up to date. From time to time, the society may invite you to attend specific events, to join in specific initiatives, or ask you if you are able to provide volunteer support to its activities. The society will contact you using only those communication methods (email, phone and post) for which you have recently confirmed your preference or preferences, and have told the society that it can use them.

WHO HAS ACCESS TO YOUR INFORMATION?

Your information is accessible only to those society volunteers, who need it in order to carry out their society responsibilities. The society will never share your personal information with anyone else to use for independent purposes. The society will otherwise only share your personal information where it is legally required to do so, or in response to a lawful request by a governmental or law enforcement authority.

HOW DOES THE SOCIETY KEEP YOUR INFORMATION SAFE?

The society maintains suitable standards, systems and processes to keep personal information safe within its operations,  including: secure storage, agreed data retention periods, and secure disposal. The society holds your personal information only for as long as reasonably necessary to carry out applicable services and to administer your ongoing relationship with the society.

HOW TO GET IN TOUCH

If you have any questions about this Privacy Policy and your rights regarding the processing of your personal information, please contact the Secretary.
If a subject access request is sought, the society may levy a discretionary £10 charge as a contribution towards administrative costs incurred by the society in providing that information.
Enquiries on the society’s handling of personal data will be actioned courteously and promptly, within 28 calendar days of receipt of a formal written request.